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9 Proven Principles for Increasing Productivity, Profit and Peace of Mind
Do you feel guilty about all the publications you purchase but never read -- or the articles you read with great ideas or opportunities you never implement? Are you spending time recreating marketing materials because you cannot find what you wrote the preceding month or year? Do you run out the door for an appointment at the last minute because you could not find your keys or the directions you needed to get where you are going? Are you frequently feeling tired and overwhelmed? Do the people you care about express frustration at your disorganization or want to spend more time with you? If so, "getting organized" should be high on your priority list!
One of the continual frustrations in my career as a professional organizing consultant has been people's misconceptions about what it means to be "organized." Visions of unrealistically tidy desks and impossible mandates such as "Handle a piece of paper only once" conjure up feelings of frustration and impossibility. Fears of being imprisoned by a specific work style eliminate the reality of the freedom resulting from true organization.
What does it mean to "get organized?" Many people have a total misunderstanding of what it really means. I am trained as a musician. I look at organizing as an art form. Paint me a picture of what you want your life to be like, and I will help you get organized so you can get there! "Organization" is very personal. To identify whether a particular aspect of your work or life is organized, ask these three questions:
1. Does it work?
Getting organized is about creating and sustaining a setting in which everything around you supports who you are and who you want to be - and allows everyone else you care about to do the same! The secret of getting organized and staying organized is what we call a "Productive Environment." I have spent the past 25+ years assisting individuals and organizations to create and sustain a productive environment so they can accomplish their work and enjoy their lives. We do that by helping them organize their time, space and information.
If you are ready for a life that will help you increase your profit and decrease your stress, here are 9 proven principles to get you started:
1. Today's mail is tomorrow's pile:
2. Organizing in and of itself is of no value.
3. Clutter is postponed decisions.®
4. Implement The FAT System?.
5. Eighty percent of what you keep you never use.
6. Overresponsibility can become irresponsibility.
7. Half of any job is having the right tool.
8. Perfection prevents progress.
9. Asking for help is a sign of wisdom, not weakness.
Getting organized is an on-going process, not a destination. It is about progress, not perfectionism. When you feel less organized than you would like to be, forgive yourself, and move on. Substitute "If only?" with "Next time?" and you are on the right road!
Will any system turn you into a perennially "clean desk" person - unlikely! Messy desks are the natural outcome of a hectic pace. A place for everything and everything in its place - forget it, but it is half right! A place for everything means than when you want to clean up your office to meet a client, or just because you are sick of the mess yourself, recovering is no big deal! Some quick decision-making will clean off your desk in a matter of minutes, bring back a sense of control and get you on your way to productivity, profit, and peace of mind!
© Barbara Hemphill is the author of Kiplinger's Taming the Paper Tiger at Work and Taming the Paper Tiger at Home and co-author of Love It or Lose It: Living Clutter-Free Forever. The mission of Hemphill Productivity Institute is to help individuals and organizations create and sustain a productive environment so they can accomplish their work and enjoy their lives. We do this by organizing space, information, and time. We can be reached at 800-427-0237 or at www.ProductiveEnvironment.com
Beyond Time Management - Seven Ways to Leverage Your Time for Greater Results
Most of us have a to-do list - some of us have a very long one! While a to-do list is a valuable tool to help us stay on track for the urgent tasks of the day (and while there are many ways to improve your production and use of this list), that isn't the focus of this article.This article isn't about managing your time.
9 Business Time Management Skills You Need To Succeed
Do you have plenty to do, but don't have enough time to do it all in? These days it appears there is a mad scramble to accomplish more in a shorter amount of time.As a business owner, there will be times that you feel overwhelmed with tasks you want to accomplish, but seem to never have enough time to complete everything.
Time Management: How To Get More Done
If you can regularly ask yourself "Am I regularly and consistently working on those items that will move me towards my clearly defined goals?" and honestly answer "Yes" then you are probably doing ok.If not, here are a few time wasters to be aware of and some strategies for protecting your time (priorities).
7 Ways To Improve Your Life In 7 Days
Choose to be HappyHappiness is a choice. You can choose to be happy.
Nurturing Your Soul
Number Yourself: Count yourself as an important individual. You are important.
What Would Save You Time?
We all get overwhelmed from time to time, and sometimes it seems as if 24 hours a day is just not enough to get everything accomplished that we would like. Let's consider this a brainstorming session.
Isn't It Time For You?
Does it seem like there is never enough time in the day? Why is there plenty of time for everyone and everything but ourselves? The fact is that you only get one shot at this life so it is important to spend it doing something you love. The good news is that you have a choice, you can continue to go on being overwhelmed letting time and life slip away, or you can make the time and start living the life you really want.
Time Management - The Ultimate Oxymoron
Get a grip. Is it possible to manage time? Can you make the clock run faster? Can you make it run slower.
Plan Your Day and Stick to Your Plan
How many times have you remarked to someone that there are not enough hours in the day? The sad truth is, not matter how much you wish it, it is unlikely that you can get more than 24 hours in each day. So, the trick to time management is really how you get the most out of the hours you have.
24 Time Management Tips
Where does your time go? We all know we are busy, yet we feel behind and don't get to do the things we really want to do.Planning is the best time saver there is.
Mercury Retrograde and Time Management
The concept of Mercury Retrograde is very well known even among non-Astrologers.It is an excellent example of the use of Astrology as a planning tool.
What Are You Thinking?
What would be your reaction if someone said to you "In the next 24 hours you will be given $10,000 for every chair you sell like the one you are sitting on right now?"How many time management issues will you have? How hard will it be to set priorities for your day? How long would you wait before contacting your first prospect? How much time would you waist chatting on the phone or exchanging emails with friends? Probably will not take the time to be staring out the window or watching the grass grow!Seriously, in that situation would time management be an issue for you? How much of your 24 hour time frame would you spend sitting on that chair instead of talking to people about it? The excitement of getting lots of $10,000 checks would probably motivate you to see as many people as humanly possible in the next 24 hours, right? Most, if not all, of your time management problems would be resolved immediately!Think about this little example, and you will discover the key to success in many areas of your life -- time management, selling, managing, self motivation. One single ingredient determines the success or failure of just about anything you pursue in life.
Winning The Fight Between You And The Clock
"Slaves to the clock" was the cover story in the March issue of CEO magazine."You can never out work a problem, you have to out think it.
Are You Always Late?
"Fashionably late" is no longer in fashion. In today's heavily scheduled world, it is the punctual who are respected and admired.
If Only Your Brain Was the Size Of That Of an Ant You Could Easily Implement Habits
A year and a half ago I was introduced to something called Swarming or Swarm intelligence.A big telecommunication company was actually mimicking ants to improve the performance of some of their products.
Overcome Procrastination - Discover ways to get more done in less time
So What Then Is The Opposite Of Procrastination? Urgency is the opposite of procrastination. When we have a sense of urgency to get things done, we do them.
Make Time Work For You
Any habit of mind or body that interferes with taking decisive action contributes to your tendency to procrastinate. Think about your good habits and the environment that leads you to be most productive.
Are you obsessed with getting everything just right? Do you do everything yourself because no one else can do it as well as you can? Do you believe that everything you do has to be absolutely perfect? Although striving for excellence is a good thing to do, demanding perfection in everything you do is not.Often, perfectionism is a way to delay taking action.
5 Days to A Simpler Life!
Of all the Attraction Principles, the most popular class I teach is "Simplify Your Life - Yes, You CAN!" Based on class attendance, articles in the press, and requests from clients, it's clear there is tremendous desire to live more simply, be more productive, and have greater peace of mind. While the details are different for each of us, the central theme is: "I want less stress, more time and more integrity, and I haven't been able to get it!"The core of this article is that in the next 5 days you can dramatically simplify your life without avoiding your responsibilities or reducing your output.
Creating A Not-To-Do List
When I sit down with a client to work on prioritizing and delegating, the biggest challenge we face is deciding what kinds of activities and responsibilities to give up. Quite often, we get so entrenched in what we think we SHOULD be doing, that we forget to pay attention to what we ENJOY doing.
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